Bakery operations software
Finally, custom bakery orders that don't crumble.
Loafaly is the calm control room for your bakery: custom orders of every kind, deposits, a private ingredients library and recipe costing, pickup windows, and clear totals — tuned for the way real bakers work so the week does not crumble.
30-day free trial — full access, no charge until the trial ends.
Deposits and balances: Stripe, PayPal, Venmo, Cash App, Zelle, or cash — track what’s paid in one place
Ingredients library + reusable recipes: roll labor, overhead, and margin into suggested prices, then load a recipe on the order form
Kitchen board + handoff times, with a nudge when slots are too close together
Quotes and totals with sales tax spelled out so nobody's surprised
Public bakery shop page: gallery from completed orders, approved reviews, and a request form for new clients (see product tour)
Optional client link for status, pay balances, and invoices (see product tour)
Team accounts: invite bakers and co-owners by email — roles, billing owner, and permissions built in
AI Shop Assistant: draft shop copy, coupons, and customer messages from your real menu, reviews, and recipes — apply updates in one tap when you’re ready
Good afternoon, Honeycrumb Bakery!
Here's today's handoffs and what needs attention — deposits, oven timings, pickups, and deliveries in one glance.
3
Scheduled hand-offs with times & customer notes.
2
Collect or follow up before you start baking.
1
Items actively being decorated or baked.
1
Notify customers when everything is boxed for pickup or out for delivery.
Today & next up
Coming days
Product tour
See the app in action
Walk through the same screens your team uses daily — handoff times, deposits, the kitchen board, your ingredients and recipes, a public customer-facing shop, marketing tools, analytics, and more.
New order form
Customer, free-form order description (paste client notes), optional structured flavors, fillings, dietary notes, deposit, handoff time (pickup or delivery), and status — validated before save.
New order
Capture customer details, cake spec, deposit, and pickup — validated before saving.
US and international formats are accepted.
Paste the client’s message if you have it. “Suggest from description” fills flavors, fillings, size/servings hints, product types, and dietary or allergy lines when it recognizes them (including common shorthand).
Optional if dimensions live in the description — “Suggest from description” can pre-fill tiers, pan sizes, dozens, and guest counts.
Optional — powers “top flavors” in analytics when filled. Use Suggest from description or enter commas / new lines.
Optional — tags for analytics (popular products, revenue by product). Use Suggest from description or commas / new lines.
Short labels for your lists and kitchen board — not required.
Optional — icings, fillings, or layers (commas or new lines). Skip if everything lives in the description.
One note per line. Tags like gluten-free or vegan are split from lines like “peanut allergy” so “peanut” is not treated as a flavor. Use “Allergy notes:” in the description when the client sent a dedicated block.
Recipe costing
Ingredients subtotal: $118.40
Labor: $21.00
Overhead (12%): $16.73
Total estimated cost: $156.13
Suggested price (42% margin): $269.19
Inspiration & reference photos
Upload inspiration the baker should match — sketches, color swatches, Pinterest saves, or past cakes. These images stay on the order; they are not a separate page.Before coupon and delivery — delivery fee is added separately when applicable.
Pricing
Subtotal: $350.00
Cake subtotal (after discount): $350.00
Taxable subtotal: $350.00
Sales tax: $29.75 (8.50%) · Stripe Tax
Total due: $379.75
Customer pickup at your shop, or delivery window — your call how you schedule it.
Handoff times & overlap
Month-style calendar plus a warning when another handoff is within fifteen minutes.
Handoffs & overlap
Choose a day to see pickup and delivery slots. We flag possible overlaps the same way as when you book on the order form.
Selected slot
Sat, Mar 22 · 2:00 PM
Saved on the order for your team and pickup reminders
Kitchen board
A kitchen-focused list with large type, status colors, filter chips, and quick actions to start baking or mark ready — same bottom navigation as the rest of the app.
Kitchen board — Thursday, March 20, 2025
Glanceable cards for the line — biggest type wins.
Maya Chen
Two-tier lemon with raspberry filling and fresh florals
Thu · 10:30 AM
Jordan Park
Unicorn buttercream half sheet
Fri · 2:00 PM
Riley Brooks
Mini wedding tasting box · 4 flavors
Sat · 9:00 AM
Ingredients library
A private pantry for your bakery: name, default unit, and cost per unit with last-updated tracking. Search, filter, and keep costs current — every line flows into recipe costing and order quotes.
Ingredients library
Private to your bakery: default units, cost per unit, and last price check — reused when you build recipes and quote orders.
| Name | Unit | $ / unit | Updated |
|---|---|---|---|
| Cake flour (bleached) | lb | $1.24 | Mar 18, 2025 |
| European butter | lb | $6.50 | Mar 20, 2025 |
| Vanilla bean paste | fl oz | $3.10 | Mar 12, 2025 |
| Free-range eggs (large) | each | $0.42 | Mar 21, 2025 |
Reusable recipes & costing
Save builds you repeat: pick ingredients from the library with quantities and units, labor minutes, and notes. One tap calculates ingredient cost, labor from your default rate, overhead, total cost, and a suggested price from your target gross margin — then "Load from recipe" on the order form pre-fills spec and a live costing panel (staff-only snapshot).
Recipes
Save builds you repeat: ingredients from the library, labor minutes, and notes — then roll cost + suggested retail from your shop defaults.
Classic vanilla wedding (3-tier)
Wedding cake · Est. cost $184.20 · Last used Mar 8
Macaron assortment ×24
Macarons · Est. cost $61.05 · Last used Feb 26
Calculate cost — preview
Ingredients subtotal: $118.40
Labor (45 min × $28/hr): $21.00
Overhead (12%): $16.73
Total estimated cost: $156.13
Suggested price (42% gross margin): $269.19
Coupons & codes
Staff-only coupon builder: percent or fixed discount, optional pickup-location scoping, limits, and expirations — applied when customers pay deposits.
Coupons & discounts
Codes apply when customers pay their deposit. The amount charged should reflect any discount you've set for that code.
Create or update coupon
Codes are saved for your bakery only. Reusing a code updates its rules.
Active codes
SPRING10
10% off · expires 2026-12-31 · 3/50 uses
FIRST500
$5 off · expires 2025-08-01 · 12/100 uses
Stripe Terminal & in-store
Card-present checkout on your Stripe Connect account (Tap to Pay, Bluetooth, Wi‑Fi / Ethernet readers), plus PayPal, Venmo, Cash App, Zelle, and cash with copy-ready messages — all on the same order screen.
Two-tier lemon, fresh florals
At pickup or delivery, choose Stripe (card, wallet, readers) or PayPal, Venmo, Cash App, Zelle, or cash — the same screen as a live order.
Remaining balance: $229.75
Payment method
Public bakery shop
A shareable /shop page with your branding, bio in multiple languages, multiple pickup locations when you need them, a gallery curated from completed orders, moderated reviews (with verified picks), and a custom order request that feeds straight into your queue.
Honeycrumb Bakery
Buttercream cakes · Portland pickup
Weekend celebration cakes, wedding tastings, and corporate orders — tell us your idea and we’ll follow up with next steps.NW Portland · Slabtown
1847 NW Lovejoy St, Portland, ORBeaverton kitchen
4500 SW Angel Ave, Beaverton, OR
Client portal
Optional link for customers: status, handoff details, pay open balances, and invoices — sign-in when you want order history.
My orders
Honeycrumb Bakery
Your order
Two-tier lemon, fresh florals
Pickup Sat, March 22 · 2:00 PM
Your order
Soccer team sheet cake · ¼ sheet
Delivery Fri, March 28 · 11:00 AM
Two-tier lemon, fresh florals
Order total
Subtotal: $350.00
Sales tax: $29.75 (8.50%) · Stripe Tax
$150.00
Pay open balance
Download invoice PDF
What your bakery updates is what you see here, including totals and tax.
Marketing: push, email & AI
Reach counts for customers who can get promotional email and for marketing push opt-ins, bakery toggles for those channels, compose broadcasts with optional coupon highlights, and send gated push to people who asked for offers. AI Shop Assistant helps draft copy and promos grounded in your shop — all from the staff dashboard.
Marketing: push & email
Opt-in only. Bakery-wide toggles also live in Settings → Notifications.
Reach
Bakery setting: marketing email
Uses your business name, optional email tagline, and logo from bakery profile — same as deposit and reminder emails.
Marketing email (past customers)
Bakery setting: marketing push
When off, customers who opted in still won't get offer-style pushes — only helpful order updates.
Push broadcast (marketing opt-in only)
Revenue & analytics
Monthly revenue vs deposits, orders by status, top flavors, product mix, and overdue deposits — pick a date range and download a spreadsheet.
Revenue & analytics
Source: orders on file · Demo snapshot generated Mar 27, 2025, 12:00 PM
Monthly revenue vs deposits
Orders by status
Top flavors
Product types (attributed revenue)
Net order total split evenly across each product tag on the order.Overdue deposits
None outstanding.
Simple pricing for growing bakeries
Start with a 30-day free trial, then one subscription per bakery location — pay monthly or annually, your choice.
Annual billing
$200 / year
$170 / year
One charge per year — save $34 vs paying month to month.
Get started — annualAdditional pickup locations: +$5 / month or +$50 / year each (billed on your Loafaly subscription; shared ingredients & recipes; separate schedules, kitchen boards, and per-site revenue).
No long-term contracts.
"Saved me hours every week!" — Sarah's Sweet Shop
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